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PCS Operational Blueprint

Oregon Department of Education header

 

OPERATIONAL BLUEPRINT FOR SCHOOL REENTRY 2020-21

Updated 8/11/2020

Under ODE’s Ready Schools, Safe Learners guidance, each school[1] has been directed to submit a plan to the district[2] in order to provide on-site and/or hybrid instruction. Districts must submit each school’s plan to the local school board and make the plans available to the public. This form is to be used to document a district’s, school’s or program’s plan to ensure students can return for the 2020-21 school year, in some form, in accordance with Executive Order 20-25(10). Schools must use the Ready Schools, Safe Learners guidance document as they complete their Operational Blueprint for Reentry. ODE recommends plan development be inclusive of, but not limited to, school-based administrators, teachers and school staff, health and nursing staff, association leadership, nutrition services, transportation services, tribal consultation,[3] parents and others for purposes of providing expertise, developing broad understanding of the health protocols and carrying out plan implementation.

  1. Please fill out information:

SCHOOL/DISTRICT/PROGRAM INFORMATION

Name of School, District or Program

Portland Christian Schools

Key Contact Person for this Plan

Rhonda Rogers

Phone Number of this Person

503 256-3960 ext. 209

Email Address of this Person

Rhonda.rogers@pcschools.org

Sectors and position titles of those who informed the plan

Rhonda Rogers, Superintendent

Mike Griffith, Board Chair

Troy Wagner, Jr/Sr High School Principal

Sara Hahn, Elementary School Principal

Amanda Drechsler, ECE Director

Jennifer Loffink, CFO

Kyle Cowan, Facilities & Athletic Director

Linda Swenson, Communications & HR Director

Sheila Tretter, ISP Director

Nathan Shotwell, Technology Director

Malou Kolenski, ECE Teacher

Nicole Ortman, 1st Grade Teacher

Janelle Thomas, 4th Grade Teacher

Kristen Caldwell, 6th Grade Teacher

Rachel Humphrey, History/Language High School Teacher

Karen Banducci, Dean

Dr. Heather Crummett, Medical Professional/Parent

Elias Ruiz, Student

Joseph Diesel, Student

Abigail Antonov, Student

 

Local public health office(s) or officers(s)

Greg Belisle

Name of person Designated to Establish, Implement and Enforce Physical Distancing Requirements

Rhonda Rogers - Overall

Sara Hahn - Elementary

Troy Wagner - Jr/Sr High School

 

Intended Effective Dates for this Plan

September 2020 through June 2021

ESD Region

Multnomah County ESD

  1. Please list efforts you have made to engage your community (public health information sharing, taking feedback on planning, etc.) in preparing for school in 2020-21. Include information on engagement with communities often underserved and marginalized and those communities disproportionately impacted by COVID-19.

We created a task force made up of various stakeholders in our community to include teachers, parents, administrators, medical professionals, students and board members.  We have used surveys and have conducted trainings and feedback sessions with teachers and parents.  We have held several zoom meetings as well with parents from each campus. 

  1. Indicate which instructional model will be used.

 

Select One:

On-Site Learning

 

Hybrid Learning

 

Comprehensive Distance Learning

  1. If you selected Comprehensive Distance Learning, you only have to fill out the green portion of the Operational Blueprint for Reentry (i.e., page 2 in the initial template).
  2. If you selected On-Site Learning or Hybrid Learning, you have to fill out the blue portion of the Operational Blueprint for Reentry (i.e., pages 3-19 in the initial template) and submit online. (https://app.smartsheet.com/b/form/a4dedb5185d94966b1dffc75e4874c8a) by August 17, 2020 or prior to the beginning of the 2020-21 school year.

* Note: Private schools are required to comply with only sections 1-3 of the Ready Schools, Safe Learners guidance.

REQUIREMENTS FOR COMPREHENSIVE DISTANCE LEARNING OPERATIONAL BLUEPRINT

This section must be completed by any school that is seeking to provide instruction through Comprehensive Distance Learning. For Private Schools, completing this section is optional (not required). Schools providing On-Site or Hybrid Instructional Models do not need to complete this section.

 

Describe why you are selecting Comprehensive Distance Learning as the school’s Instructional Model for the effective dates of this plan.

 

 

In completing this portion of the Blueprint you are attesting that you have reviewed the Comprehensive Distance Learning Guidance. Here is a link to the overview of CDL Requirements. Please name any requirements you need ODE to review for any possible flexibility or waiver.

 

 

Describe the school’s plan, including the anticipated timeline, for returning to Hybrid Learning or On-Site Learning consistent with the Ready Schools, Safe Learners guidance.

 

 

The remainder of this operational blueprint is not applicable to schools operating a Comprehensive Distance Learning Model.

 

ESSENTIAL REQUIREMENTS FOR HYBRID / ON-SITE OPERATIONAL BLUEPRINT

This section must be completed by any school that is providing instruction through On-Site or Hybrid Instructional Models.

Schools providing Comprehensive Distance Learning Instructional Models do not need to complete this section unless the school is implementing the Limited In-Person Instruction provision under the Comprehensive Distance Learning guidance.

 

 

  0. Community Health Metrics

 

METRICS FOR ON-SITE OR HYBRID INSTRUCTION

The school currently meets the required metrics to successfully reopen for in-person instruction in an On-Site or Hybrid model. If this box cannot yet be checked, the school must return to Comprehensive Distance Learning but may be able to provide some in-person instruction through the exceptions noted below.

 

EXCEPTIONS FOR SPECIFIC IN-PERSON INSTRUCTION WHERE REQUIRED CONDITIONS ARE MET

The school currently meets the exceptions required to provide in-person person education for students in grades K-3 (see section 0d(1) of the Ready Schools, Safe Learners guidance).

The school currently meets the exceptions required to provide limited in-person instruction for specific groups of students (see section 0d(2) of the Ready Schools, Safe Learners guidance).

The school currently meets the exceptions required for remote or rural schools in larger population counties to provide in-person instruction (see section 0d(3) of the Ready Schools, Safe Learners guidance).

The school currently meets the exceptions required for smaller population counties to provide in-person instruction (see section 0d(4) of the Ready Schools, Safe Learners guidance).

The school currently meets the exceptions required for schools in low population density counties (see section 0d(5) of the Ready Schools, Safe Learners guidance).

The school currently meets the exceptions required for small districts to provide in-person instruction (see section 0d(6) of the Ready Schools, Safe Learners guidance).

 

 

 

  1. Public Health Protocols

 

1a. COMMUNICABLE DISEASE MANAGEMENT PLAN FOR COVID-19

OHA/ODE Requirements

Hybrid/Onsite Plan

Implement measures to limit the spread of COVID-19 within the school setting.

Portland Christian Schools has a contract with the Multnomah Education Service District and uses the Communicable Disease Management Plan that is located here.

 

Portland Christian Schools follows the published Communicable Disease Guidelines from the Oregon Department of Education and the Oregon Health Authority.

 

Portland Christian also adheres to all PCS Board Policies and information for staff, parents and students can be found in the employee handbook and parent/student handbook

 

Staff Training:  All staff will receive comprehensive training in sections 1-3 prior to school starting during our in-service week, August 31st through September 5th.  Ongoing training will occur as needed at each campus and with each department.

 

Student Training:  All students will receive guidance and training on the safety protocols at the beginning of the school year.  Ongoing training and reminders will happen throughout the year.  

Cleaning Protocols:  Disinfection protocols are outlined in section 2d.

 

Screening/Isolation:  Visual screening protocols are outlined in section 1F.  Potentially symptomatic students will be isolated following guidance in 1I.  

 

Outbreak/Communication Plan:  The Portland Christian outbreak plan is outlined in section 3b.

 

Contact Tracing/ Daily Logs:  Contact tracing logs will be kept for all students and will include all necessary required components.  

 

Itinerant/District Staff:  All staff who move between buildings will be required to keep a log detailing their time in each building and who they came in contact with.

 

Update written Communicable Disease Management Plan to specifically address the prevention of the spread of COVID-19.

Designate a person at each school to establish, implement and enforce physical distancing requirements, consistent with this guidance and other guidance from OHA.

Include names of the LPHA staff, school nurses, and other medical experts who provided support and resources to the district/school policies and plans. Review relevant local, state, and national evidence to inform plan.

Process and procedures established to train all staff in sections 1 - 3 of the Ready Schools, Safe Learners guidance. Consider conducting the training virtually, or, if in-person, ensure physical distancing is maintained to the maximum extent possible.

Protocol to notify the local public health authority (LPHA Directory by County) of any confirmed COVID-19 cases among students or staff.

Plans for systematic disinfection of classrooms, offices, bathrooms and activity areas.

Process to report to the LPHA any cluster of any illness among staff or students.

Protocol to cooperate with the LPHA recommendations.

Provide all logs and information to the LPHA in a timely manner.

Protocol for screening students and staff for symptoms (see section 1f of the Ready Schools, Safe Learners guidance).

Protocol to isolate any ill or exposed persons from physical contact with others.

Protocol for communicating potential COVID-19 cases to the school community and other stakeholders (see section 1e of the Ready Schools, Safe Learners guidance).

Create a system for maintaining daily logs for each student/cohort for the purposes of contact tracing. This system needs to be made in consultation with a school/district nurse or an LPHA official. Sample logs are available as a part of the Oregon School Nurses Association COVID-19 Toolkit.

·         If a student(s) is part of a stable cohort (a group of students that are consistently in contact with each other or in multiple cohort groups) that conform to the requirements of cohorting (see section 1d of the Ready Schools, Safe Learners guidance), the daily log may be maintained for the cohort.

·         If a student(s) is not part of a stable cohort, then an individual student log must be maintained.

Required components of individual daily student/cohort logs include:

·         Child’s name

·         Drop off/pick up time

·         Parent/guardian name and emergency contact information

·         All staff (including itinerant staff, district staff, substitutes, and guest teachers) names and phone numbers who interact with a stable cohort or individual student

Protocol to record/keep daily logs to be used for contact tracing for a minimum of four weeks to assist the LPHA as needed.

Process to ensure that all itinerant and all district staff (maintenance, administrative, delivery, nutrition, and any other staff) who move between buildings keep a log or calendar with a running four-week history of their time in each school building and who they were in contact with at each site.

Process to ensure that the school reports to and consults with the LPHA regarding cleaning and possible classroom or program closure if anyone who has entered school is diagnosed with COVID-19.

Protocol to respond to potential outbreaks (see section 3 of the Ready Schools, Safe Learners guidance).

 

1b. HIGH-RISK POPULATIONS

OHA/ODE Requirements

Hybrid/Onsite Plan

Serve students in high-risk population(s) whether learning is happening through On-Site, Hybrid (partially On-Site and partially Comprehensive Distance Learning models), or Comprehensive Distance Learning models.

All staff and students will be given the opportunity to self-identify as vulnerable or living with a vulnerable family member.

 

Staff:

*Plan includes classified and teachers self-identifying.

  • All Redeployed staff will have the option of taking FMLA, work tasks without in-person contact as available, or leave options.

 

Students:

  • All students identified as vulnerable, either by a physician, or parent/guardian notification, will be enrolled in synchronous learning.
  • Students who have been exposed to COVID and are quarantined will be enrolled in synchronous learning until they can return to the physical building.

 

Visitors/Volunteers:

  • Visitors/Volunteers will be unable to work in schools, or complete other volunteer activities that require in person interactions, at this time.  Adults in schools are limited to essential personnel only.

 

Medically Fragile, Complex and Nursing-Dependent Student Requirements

All districts must account for students who have health conditions that require additional nursing services. Oregon law (ORS 336.201) defines three levels of severity related to required nursing services:

1.        Medically Complex: Are students who may have an unstable health condition and who may require daily professional nursing services.

2.        Medically Fragile: Are students who may have a life-threatening health condition and who may require immediate professional nursing services.

3.        Nursing-Dependent: Are students who have an unstable or life-threatening health condition and who require daily, direct, and continuous professional nursing services.

Staff and school administrators, in partnership with school nurses, or other school health providers, should work with interdisciplinary teams to address individual student needs. The school registered nurse (RN) is responsible for nursing care provided to individual students as outlined in ODE guidance and state law:

·         Communicate with parents and health care providers to determine return to school status and current needs of the student.

·         Coordinate and update other health services the student may be receiving in addition to nursing services. This may include speech language pathology, occupational therapy, physical therapy, as well as behavioral and mental health services. 

·         Modify Health Management Plans, Care Plans, IEPs, or 504 or other student-level medical plans, as indicated, to address current health care considerations.                

·         The RN practicing in the school setting should be supported to remain up to date on current guidelines and access professional support such as evidence-based resources from the Oregon School Nurses Association.

·         Service provision should consider health and safety as well as legal standards.

·         Appropriate medical-grade personal protective equipment (PPE) should be made available to nurses and other health providers.

·         Work with an interdisciplinary team to meet requirements of ADA and FAPE.

·         High-risk individuals may meet criteria for exclusion during a local health crisis.

·         Refer to updated state and national guidance and resources such as:

o    U.S. Department of Education Supplemental Fact Sheet: Addressing the Risk of COVID-19 in Preschool, Elementary and Secondary Schools While Serving Children with Disabilities from March 21, 2020.

o    ODE guidance updates for Special Education. Example from March 11, 2020.

o    OAR 581-015-2000 Special Education, requires districts to provide ‘school health services and school nurse services’ as part of the ‘related services’ in order ‘to assist a child with a disability to benefit from special education.’

o    OAR 333-019-0010 Public Health: Investigation and Control of Diseases: General Powers and Responsibilities, outlines authority and responsibilities for school exclusion.

 

1c. PHYSICAL DISTANCING

OHA/ODE Requirements

Hybrid/Onsite Plan

Establish a minimum of 35 square feet per person when determining room capacity. Calculate only with usable classroom space, understanding that desks and room set-up will require use of all space in the calculation. This also applies for professional development and staff gatherings.

Overall Strategy to Address Physical Distancing at Both Campuses:

  • Remove extra furniture in all classrooms to make more room
  • Remove fabric covered furniture or other items in classrooms that cannot be easily disinfected/cleaned
  • Assign seating to maximize physical distancing and minimize physical interactions

 

Total Room Capacity for Elementary School Settings:

*Capacity = number of people allowed in a room.  Class size = number of students in a class.  Capacity does not equal class size.

 

Kindergarten:  Total of 3 Classrooms.  Develop class rosters to have no more than 22 students with one teacher

 

Classroom #K-6: 1047 sq feet usable space, no more than 29  people

Classroom #K-7:  768 sq feet usable space, no more than 22 people

Classroom #K-8:  783 sq feet usable space, no more than 22 people

 

1st Grade:  Total of 3 Classrooms.  Develop class rosters to have no more than 22 students with one teacher 

 

Classroom #1-34:  799 sq feet usable space, no more than 22 people

Classroom #1-35:  818 sq feet usable space, no more than 22 people

Classroom #1-36:  796 sq feet usable space, no more than 22 people

 

2nd Grade:  Total of 2 Classrooms.  Develop class rosters to have no more than 23 students with one teacher 

 

Classroom #2-10:  799 sq feet usable space, no more than 23 people

Classroom #2-11:  794 sq feet usable space, no more than 23 people

 

3rd Grade:  Total of 2 Classrooms.  Develop class rosters to have no more than 22 students with one teacher 

 

Classroom #3-31:  817 sq feet usable space, no more than 23 people

Classroom #3-32:  799 sq feet usable space, no more than 22 people

 

4th Grade:  Total of 2 Classrooms.  Develop class rosters to have no more than 22 students with one teacher 

 

Classroom #4-30:  799 sq feet usable space, no more than 22 people

Classroom #4-33:  816 sq feet usable space, no more than 23 people

 

5th Grade:  Total of 2 Classrooms.  Develop class rosters to have no more than 21 students with one teacher 

 

Classroom #5-101:  790 sq feet usable space, no more than 22 people

Classroom #5-102:  764 sq feet usable space, no more than 21 people

 

Additional Considerations:

 

Music Class:   757 sq feet usable space, no more than 21 people

 

Computer Lab:  869 sq feet usable space, no more than 24 people

 

Spanish Class:  794 sq feet usable space, no more than 22 people

 

Art Class:  746 sq feet usable space, no more than 21 people

 

Library:  921 sq feet usable space, no more than 26 people

 

PE: 3,696 sq feet usable space, no more than 105 people

 

Cafeteria/Lunch Plan: Students will eat in their homeroom class.  Prepared meals will be delivered to the classroom for students who purchase lunch.  

 

 

Total Room Capacity for JR/SR High School Settings:

*Capacity = number of people allowed in a room.  Class size = number of students in a class.  Capacity does not equal class size.

 

Gymnasiums: (used for PE classes, lunch time recreation)

     Lg Gym: 5335 sq feet usable space, no more than 152* people

     Sm Gym: 2379 sq feet usable space, no more than 67* people

 

Weight Room: 1550 sq feet usable space, no more than 44* people

(* if for exercise  occupancy will decrease to allow increased distancing)

 

Boys’ Locker Room:  450 sq feet usable space, no more than 12 people

 

Girls’ Locker Room:  300 sq feet usable space, no more than 8 people

 

Cafeteria/Auditorium:  4175 sq feet usable space, no more than 119 people

 

Student Lounge: 1240 sq feet usable space, no more than 35 people

 

Student Rec Room: 900 sq feet usable space, no more than 25 people

 

Art  room :  900 sq feet usable space, no more than 25 people

 

Classroom #1 : 805 sq feet usable space, no more than 23 people

 

Classroom #2 : 840 sq feet usable space, no more than 24 people

 

Classroom #3 :  770 sq feet usable space, no more than 22 people

 

Classroom #4 :  790 sq feet usable space, no more than 22 people

 

Classroom #6 :  670 sq feet usable space, no more than 19 people

 

Classroom #7 :  700 sq feet usable space, no more than 20 people

 

Classroom #8 : 757 sq feet usable space, no more than 21 people

 

Classroom #11 : 848 sq feet usable space, no more than 24 people

 

Classroom #12 :  830 sq feet usable space, no more than 24 people

 

Classroom #13 :  845 sq feet usable space, no more than 24 people

 

Classroom #15 :  835 sq feet usable space, no more than 23 people

 

Classroom #16 :  810 sq feet usable space, no more than 23 people

 

Classroom #21 :  735 sq feet usable space, no more than 21 people

 

Classroom #22 :  998 sq feet usable space, no more than 28 people

 

Classroom #25 :  770 sq feet usable space, no more than 22 people

 

Choir room :  833 sq feet usable space, no more than 23° people 

(°when utilized for singing - no more than 7 people)

 

Library # :  1400 sq feet usable space, no more than 40 people

 

Lecture Hall:  2000 sq feet usable space, no more than 57 people

 

Science Lab #1 :  765 sq feet usable space, no more than 21 people

 

Science Lab #2 :  1660 sq feet usable space, no more than 47 people

 

Cafeteria/Lunch Plan:

Students will eat in a designated homeroom class.  Prepared meals will be delivered to the classroom for students who purchase lunch.  

 

 

Support physical distancing in all daily activities and instruction, maintaining six feet between individuals to the maximum extent possible.

Minimize time standing in lines and take steps to ensure that six feet of distance between students is maintained, including marking spacing on floor, one-way traffic flow in constrained spaces, etc.

Schedule modifications to limit the number of students in the building (e.g., rotating groups by days or location, staggered schedules to avoid hallway crowding and gathering).

Plan for students who will need additional support in learning how to maintain physical distancing requirements. Provide instruction; don’t employ punitive discipline.

Staff should maintain physical distancing during all staff meetings and conferences, or consider remote web-based meetings.

 

1d. COHORTING

OHA/ODE Requirements

Hybrid/Onsite Plan

Where feasible, establish stable cohorts: groups should be no larger than can be accommodated by the space available to provide 35 square feet per person, including staff.

·         The smaller the cohort, the less risk of spreading disease. As cohort groups increase in size, the risk of spreading disease increases.

Tracking attendance carefully within cohorts will be critical to support contact tracing.  Cleaning and wiping surfaces will be maintained between multiple student uses, even in the same cohort.

 

Transportation Cohorts

·         Parents transport students to school

·         If field trips are allowed at some point in the school year, each cohort will be on one bus

·         If sports are allowed, teams will be transported as a team and will not share buses with others (e.g.., boys soccer team will not share a bus with the girls soccer team).

 

Kindergarten – 5th Grade Classroom Cohorts

·         These classroom cohorts are maintained throughout the year for each special area (e.g.., music, art, library, PE, Spanish, computer)

 

Jr. High School Instructional Cohorts

·         6th Grade

·         7th/8th  Grade

 

High School Instructional Cohorts

·         9th/10th Grade

·         11th/12th Grade

 

 

Students cannot be part of any single cohort, or part of multiple cohorts that exceed a total of 100 people within the educational week. Schools should plan to limit cohort sizes to allow for efficient contact-tracing and minimal risk for exposure.

Each school must have a system for daily logs to ensure contract tracing among the cohort (see section 1a of the Ready Schools, Safe Learners guidance).

Minimize interaction between students in different stable cohorts (e.g., access to restrooms, activities, common areas). Provide access to All Gender/Gender Neutral restrooms.

Cleaning and disinfecting surfaces (e.g., desks, door handles, etc.) must be maintained between multiple student uses, even in the same cohort.

Design cohorts such that all students (including those protected under ADA and IDEA) maintain access to general education, grade-level academic content standards, and peers.

Staff who interact with multiple stable cohorts must wash/sanitize their hands between interactions with different stable cohorts.

 

1e. PUBLIC HEALTH COMMUNICATION

OHA/ODE Requirements

Hybrid/Onsite Plan

Communicate to staff at the start of On-Site instruction and at periodic intervals explaining infection control measures that are being implemented to prevent spread of disease.

Information to staff will be shared in writing, in zoom meetings and in person prior to school starting and on a regular basis in faculty/staff meetings.  Trainings will be conducted with all school personnel prior to school starting and throughout the school year as needed.  

 

A letter outlining the instructional model, the rational and vision behind it and specific infection control measures will be shared with all families and staff.

 

Additional communications regarding protocols will be shared with families and staff in August prior to the start of school.

 

Updated communication will be shared with families at least monthly or as updated communication is available throughout the school year.

 

The COVID Task Force, in conjunction with the MESD and our designated LPHA, will share protocols with families and staff when a new case of COVID-19 is diagnosed  or when staff or students come in close contact with someone with a confirmed case, including how PCS will respond.

 

Develop protocols for communicating with students, families and staff who have come into close contact with a confirmed case.

·         The definition of exposure is being within 6 feet of a COVID-19 case for 15 minutes (or longer).

Develop protocols for communicating immediately with staff, families, and the community when a new case(s) of COVID-19 is diagnosed in students or staff members, including a description of how the school or district is responding.

Provide all information in languages and formats accessible to the school community.

 

1f. ENTRY AND SCREENING

OHA/ODE Requirements

Hybrid/Onsite Plan

Direct students and staff to stay home if they, or anyone in their homes or community living spaces, have COVID-19 symptoms, or if anyone in their home or community living spaces has COVID-19. COVID-19 symptoms are as follows:

·         Primary symptoms of concern: cough, fever (temperature greater than 100.4°F) or chills, shortness of breath, or difficulty breathing.

·         Note that muscle pain, headache, sore throat, new loss of taste or smell, diarrhea, nausea, vomiting, nasal congestion, and runny nose are also symptoms often associated with COVID-19. More information about COVID-19 symptoms is available from CDC.

·         In addition to COVID-19 symptoms, students should be excluded from school for signs of other infectious diseases, per existing school policy and protocols. See pages 9-12 of OHA/ODE Communicable Disease Guidance.

·         Emergency signs that require immediate medical attention:

o    Trouble breathing

o    Persistent pain or pressure in the chest

o    New confusion or inability to awaken

o    Bluish lips or face (lighter skin); greyish lips or face (darker skin)

o    Other severe symptoms

Arrival and Entry

  • Each student will be assigned an entrance point (i.e., specific door) to the school building
  • They will go directly to their classroom/first period class through their assigned entry door.
  • Staff will be present at each entry point to visually screen students for symptoms.

 

Screening Students Upon Entry

  • Staff will be assigned to each entry door to visually screen students, including taking temperatures of all students.
  • When the screening indicates that a student may be symptomatic, the student will be directed to the office.  
  • Handwashing stations or hand-sanitizers will be placed by each entrance and students will be directed to use one of those methods of sanitation.

 

Logging for Contact Tracing

  • Staff will be assigned to each entry door and they will maintain contact tracing logs with information about each student who entered and other students/staff with whom they came in contact with during entry.

 

Screening Staff:

  • Staff are required to report when they may have been exposed to COVID-19.
  • Staff are required to report when they have symptoms of COVID-19.
  • Staff members are not responsible for screening other staff members for symptoms.
  • Staff members can self-screen and attest to their own health.

 

Ongoing:

Reminders to parents will be sent out regularly to report actual symptoms when calling students in sick as part of communicable disease surveillance. Any student or staff known to have been exposed (e.g., by a household member) to COVID-19 shall not be allowed on campus until the passage of 14 calendar days after exposure and until symptoms (i.e., fever, cough, shortness of breath, sore throat, headache) are improving. 

 

Parents/guardians can provide information regarding existing conditions that cause coughing to be utilized for the purpose of screening, as previously existing coughs, that are not worsening, are not considered symptomatic of COVID-19.  

Screen all students and staff for symptoms on entry to bus/school every day. This can be done visually and/or with confirmation from a parent/caregiver/guardian. Staff members can self-screen and attest to their own health.

·         Anyone displaying or reporting the primary symptoms of concern must be isolated (see section 1i of the Ready Schools, Safe Learners guidance) and sent home as soon as possible. See table “Planning for COVID-19 Scenarios in Schools.

·         Additional guidance for nurses and health staff.

Follow LPHA advice on restricting from school any student or staff known to have been exposed (e.g., by a household member) to COVID-19. See table Planning for COVID-19 Scenarios in Schools.

Staff or students with a chronic or baseline cough that has worsened or is not well-controlled with medication should be excluded from school. Do not exclude staff or students who have other symptoms that are chronic or baseline symptoms (e.g., asthma, allergies, etc.) from school.

Hand hygiene on entry to school every day: wash with soap and water for 20 seconds or use an alcohol-based hand sanitizer with 60-95% alcohol.

 

1g. VISITORS/VOLUNTEERS

OHA/ODE Requirements

Hybrid/Onsite Plan

Restrict non-essential visitors/volunteers.

·         Examples of essential visitors include: DHS Child Protective Services, Law Enforcement, etc.

·         Examples of non-essential visitors/volunteers include: Parent Teacher Association (PTA), classroom volunteers, etc.

·         Visitors/Volunteers will be unable to work in schools, or complete other volunteer activities that require in person interaction, at this time.  Adults in schools are limited to essential personnel only.

·         Essential visitors must wash or sanitize their hands upon entry and exit and wear a mask.

·         Visitors will be visually screened for symptoms during sign-in and will not be allowed to enter if symptomatic.  

 

Screen all visitors/volunteers for symptoms upon every entry. Restrict from school property any visitor known to have been exposed to COVID-19. See table Planning for COVID-19 Scenarios in Schools.

Visitors/volunteers must wash or sanitize their hands upon entry and exit.

Visitors/volunteers must maintain six-foot distancing, wear face coverings, and adhere to all other provisions of this guidance.

 

1h. FACE COVERINGS, FACE SHIELDS, AND CLEAR PLASTIC BARRIERS

OHA/ODE Requirements

Hybrid/Onsite Plan

Face coverings or face shields for all staff, contractors, other service providers, or visitors or volunteers following CDC guidelines for Face Coverings. Individuals may remove their face coverings while working alone in private offices.

 

 

Face Shields or Face Coverings are required for:

  • All staff, contractors, district employees, other service providers or visitors.
  • All students in grades kindergarten and up.

 

Protective Barriers and Face Shields/Coverings are required for :

  • Front office staff

 

Facial Coverings are NOT RECOMMENDED for:

  • Children under the age of 5
  • Children of any age should not wear a face covering:
    • If they have a medical condition that makes it difficult for them to breathe with a face covering
    • If they experience a disability that prevents them from wearing a face covering
    • While sleeping

 

Removal of Face Coverings:

·         Students who demonstrate a need to remove their face covering for a short period of time will be provided a space away from peers but under the visual supervision of the teacher. 

·         Students and staff may remove face coverings while eating or drinking but must maintain six feet of distance and put face coverings back on after finishing a meal or snack.

·         Individuals may remove face coverings while working alone in

         private offices.

Face coverings or face shields for all students in grades Kindergarten and up following CDC guidelines for Face Coverings.

If a student removes a face covering, or demonstrates a need to remove the face covering for a short-period of time:

·         Provide space away from peers while the face covering is removed. In the classroom setting, an example could be a designated chair where a student can sit and take a 15 minute “sensory break;”

o    Students should not be left alone or unsupervised; 

o    Designated area or chair should be appropriately distanced from other students and of a material that is easily wiped down for disinfection after each use;

·         Provide additional instructional supports to effectively wear a face covering;

·         Provide students adequate support to re-engage in safely wearing a face covering;

·         Students cannot be discriminated against or disciplined for an inability to safely wear a face covering during the school day.

Face masks for school RNs or other medical personnel when providing direct contact care and monitoring of staff/students displaying symptoms. School nurses should also wear appropriate Personal Protective Equipment (PPE) for their role.

·         Additional guidance for nurses and health staff.

Protections under the ADA or IDEA

If any student requires an accommodation to meet the requirement for face coverings, districts and schools should limit the student’s proximity to students and staff to the extent possible to minimize the possibility of exposure. Appropriate accommodations could include:

·         Offering different types of face coverings and face shields that may meet the needs of the student. 

·         Spaces away from peers while the face covering is removed; students should not be left alone or unsupervised. 

·         Short periods of the educational day that do not include wearing the face covering, while following the other health strategies to reduce the spread of disease;

·         Additional instructional supports to effectively wear a face covering;

For students with existing medical conditions and a physician’s orders to not wear face coverings, or other health related concerns, schools/districts must not deny any in-person instruction.

Schools and districts must comply with the established IEP/504 plan prior to the closure of in-person instruction in March of 2020.

·         If a student eligible for, or receiving services under a 504/IEP, cannot wear a face covering due to the nature of the disability, the school or district must:

  1. Review the 504/IEP to ensure access to instruction in a manner comparable to what was originally established in the student’s plan including on-site instruction with accommodations or adjustments.
  2. Placement determinations cannot be made due solely to the inability to wear a face covering. 
  3. Plans should include updates to accommodations and modifications to support students. 

·         Students protected under ADA/IDEA, who abstain from wearing a face covering, or students whose families determine the student will not wear a face covering, the school or district must: 

  1. Review the 504/IEP to ensure access to instruction in a manner comparable to what was originally established in the student’s plan.
  2. The team must determine that the disability is not prohibiting the student from meeting the requirement. 

o    If the team determines that the disability is prohibiting the student from meeting the requirement, follow the requirements for students eligible for, or receiving services under, a 504/IEP who cannot wear a face covering due to the nature of the disability,

o    If a student’s 504/IEP plan included supports/goals/instruction for behavior or social emotional learning, the school team must evaluate the student’s plan prior to providing instruction through Comprehensive Distance Learning. 

  1. Hold a 504/IEP meeting to determine equitable access to educational opportunities which may include limited in-person instruction, on-site instruction with accommodations, or Comprehensive Distance Learning.

For students not currently served under an IEP or 504, districts must consider whether or not student inability to consistently wear a face covering or face shield as required is due to a disability. Ongoing inability to meet this requirement may be evidence of the need for an evaluation to determine eligibility for support under IDEA or Section 504.

If a staff member requires an accommodation for the face covering or face shield requirements, districts and schools should work to limit the staff member’s proximity to students and staff to the extent possible to minimize the possibility of exposure. 

 

 

 

1i. ISOLATION AND QUARANTINE

OHA/ODE Requirements

Hybrid/Onsite Plan

Protocols for exclusion and isolation for sick students and staff whether identified at the time of bus pick-up, arrival to school, or at any time during the school day.

Isolation & Exclusion Protocols:

  • Refer to the district Communicable Disease Management Plan for appropriate isolation determination and processes and exclusion protocols for staff and students here.
  • All students who become ill at school will remain at school supervised by staff until parents can pick them up in the designated isolation areas (i.e., health room).
    • Students will be provided a facial covering (if they can safely wear one).
    • Staff should wear a facial covering and maintain physical distancing, but never leave a child unattended.
    • Staff will maintain confidentiality as appropriate.
    • To reduce fear and anxiety, it is critical that staff maintain sufficient composure and disposition so as to not worry a student or family.
  • All staff who become ill at school will be isolated and sent home immediately. 
  • Staff and students with known or suspected COVID-19, or displaying COVID-19 symptoms per current OHA guidance found here, cannot remain at school and should return only after their symptoms resolve and they are physically ready to return to school.  In no case can they return before:
    • The passage of 14 calendar days after exposure; and
    • symptoms have been resolved for 24 hours without the use of anti-fever medications
  • Daily logs will be maintained containing the following:
    • Name of students sent home for illness, cause of illness, time of onset, and
    • Name of students visiting the office for illness or symptoms even if not sent home

 

Protocols for screening students, as well as exclusion and isolation protocols for sick students and staff identified at the time of arrival or during the school day.

·         Work with school nurses, health care providers, or other staff with expertise to determine necessary modifications to areas where staff/students will be isolated. If two students present COVID-19 symptoms at the same time, they must be isolated at once. If separate rooms are not available, ensure that six feet distance is maintained. Do not assume they have the same illness.

·         Consider required physical arrangements to reduce risk of disease transmission.

·         Plan for the needs of generally well students who need medication or routine treatment, as well as students who may show signs of illness.

·         Additional guidance for nurses and health staff.

Students and staff who report or develop symptoms must be isolated in a designated isolation area in the school, with adequate space and staff supervision and symptom monitoring by a school nurse, other school-based health care provider or school staff until they are able to go home. Anyone providing supervision and symptom monitoring must wear appropriate face covering or face shields.

·         School nurse and health staff in close contact with symptomatic individuals (less than 6 feet) should wear a medical-grade face mask. Other Personal Protective Equipment (PPE) may be needed depending on symptoms and care provided. Consult a nurse or health care professional regarding appropriate use of PPE. Any PPE used during care of a symptomatic individual should be properly removed and disposed of prior to exiting the care space.

·         After removing PPE, hands should be immediately cleaned with soap and water for at least 20 seconds. If soap and water are not available, hands can be cleaned with an alcohol-based hand sanitizer that contains 60-95% alcohol.

·         If able to do so safely, a symptomatic individual should wear a face covering.

·         To reduce fear, anxiety, or shame related to isolation, provide a clear explanation of procedures, including use of PPE and handwashing.

Establish procedures for safely transporting anyone who is sick to their home or to a health care facility.

Staff and students who are ill must stay home from school and must be sent home if they become ill at school, particularly if they have COVID-19 symptoms. Refer to table in Planning for COVID-19 Scenarios in Schools.

Involve school nurses, School Based Health Centers, or staff with related experience (Occupational or Physical Therapists) in development of protocols and assessment of symptoms (where staffing exists).

Record and monitor the students and staff being isolated or sent home for the LPHA review.

 

 

 

  2. Facilities and School Operations

 

Some activities and areas will have a higher risk for spread (e.g., band, choir, science labs, locker rooms). When engaging in these activities within the school setting, schools will need to consider additional physical distancing or conduct the activities outside (where feasible). Additionally, schools should consider sharing explicit risk statements for instructional and extra-curricular activities requiring additional considerations (see section 5f of the Ready Schools, Safe Learners guidance).

 

2a. ENROLLMENT

(Note: Section 2a does not apply to private schools.)

OHA/ODE Requirements

Hybrid/Onsite Plan

Enroll all students (including foreign exchange students) following the standard Oregon Department of Education guidelines.

No student will be dropped for non-attendance if they meet the following conditions:

  • Are identified as vulnerable, or otherwise considered to be part of a population vulnerable to infection with COVID-19
  • Has COVID-19 symptoms for the past 14 days

 

The temporary suspension of the 10-day drop rule does not change the rules for the initial enrollment date for students:

·         The ADM enrollment date for a student is the first day of the student’s actual attendance.

·         A student with fewer than 10 days of absence at the beginning of the school year may be counted in membership prior to the first day of attendance, but not prior to the first calendar day of the school year. 

·         If a student does not attend during the first 10 session days of school, the student’s ADM enrollment date must reflect the student’s actual first day of attendance.

·         Students who were anticipated to be enrolled, but who do not attend at any time must not be enrolled and submitted in ADM.

If a student has stopped attending for 10 or more days, districts must continue to try to engage the student. At a minimum, districts must attempt to contact these students and their families weekly to either encourage attendance or receive confirmation that the student has transferred or has withdrawn from school. This includes students who were scheduled to start the school year, but who have not yet attended.

When enrolling a student from another school, schools must request documentation from the prior school within 10 days of enrollment per OAR 581-021-0255 to make all parties aware of the transfer. Documentation obtained directly from the family does not relieve the school of this responsibility. After receiving documentation from another school that a student has enrolled, drop that student from your roll.

Design attendance policies to account for students who do not attend in-person due to student or family health and safety concerns.

When a student has a pre-excused absence or COVID-19 absence, the school district should reach out to offer support at least weekly until the student has resumed their education.

When a student is absent beyond 10 days and meets the criteria for continued enrollment due to the temporary suspension of the 10 day drop rule, continue to count them as absent for those days and include those days in your Cumulative ADM reporting.

 

2b. ATTENDANCE

(Note: Section 2b does not apply to private schools.)

OHA/ODE Requirements

Hybrid/Onsite Plan

Grades K-5 (self-contained): Attendance must be taken at least once per day for all students enrolled in school, regardless of the instructional model (On-Site, Hybrid, Comprehensive Distance Learning, online schools). 

Attendance will be taken daily

 

Attendance policies and plans will encourage staff and students to stay home if someone in their house is sick

 

Grades 6-12 (individual subject): Attendance must be taken at least once for each scheduled class that day for all students enrolled in school, regardless of the instructional model (On-Site, Hybrid, Comprehensive Distance Learning, online schools).

Alternative Programs: Some students are reported in ADM as enrolled in a non-standard program (such as tutorial time), with hours of instruction rather than days present and days absent. Attendance must be taken at least once for each scheduled interaction with each student, so that local systems can track the student’s attendance and engagement. Reported hours of instruction continue to be those hours in which the student was present.

Online schools that previously followed a two check-in per week attendance process must follow the Comprehensive Distance Learning requirements for checking and reporting attendance.

Provide families with clear and concise descriptions of student attendance and participation expectations as well as family involvement expectations that take into consideration the home environment, caregiver’s work schedule, and mental/physical health.

 

2c. TECHNOLOGY

OHA/ODE Requirements

Hybrid/Onsite Plan

Update procedures for district-owned or school-owned devices to match cleaning requirements (see section 2d of the Ready Schools, Safe Learners guidance).

Cleaning Protocols for Devices:

  • Each school-owned device that is brought in for updates, repair, return, inventory or redistribution will be cleaned and sanitized.  Physical distancing requirements will be maintained.
  • Computer labs will be cleaned and sanitized between use of individual cohorts and/or individual student use.  Physical distancing requirements in the labs will be maintained

 

Digital Citizenship:

·         Students will receive instruction and resources on digital citizenship to ensure they navigate online environments safely.

 

Procedures for return, inventory, updating, and redistributing district-owned devices must meet physical distancing requirements.

 

2d. SCHOOL SPECIFIC FUNCTIONS/FACILITY FEATURES

OHA/ODE Requirements

Hybrid/Onsite Plan

Handwashing: All people on campus should be advised and encouraged to wash their hands frequently.

·         HandwashingAll students and staff will have access to hand washing upon entrance, before and after lunch, before and after recess and when needed or necessary.  Frequent opportunities for hand washing will be encouraged and provided throughout the school day.  Students will be trained and reminded frequently on proper hand washing techniques.  Hand sanitizer will be used to supplement hand washing when hand washing is not accessible.  

  • Equipment: Equipment includes materials such as school supplies (glue, scissors, pencils, etc.), art supplies, PE and recess equipment, science lab supplies, etc.
    • Sharing of supplies will be restricted whenever necessary
    • All shared equipment will be disinfected between users.
  • Events: Off-site field trips and events that require visitors or volunteers have been canceled.  In school events will be modified to follow cohort and social distancing requirements. Special events, school wide parent meetings or special gatherings will be cancelled or held in a virtual format.
  • Safety Drills:  During fire drills (and all other safety drills), all cohort classes will be physically distant during exit, recovery and reentry procedures. 
  • Transitions/Hallways: Hallways will include one way traffic markings to reduce contact.  Transitions by classroom/grade level cohorts will be staggered to reduce traffic.  Students will remain in the classroom with adult transitions when possible.  
  • Classroom Line Up:  Visual markers will be used around doorways and inside classrooms to encourage and support social distancing during transitions. 
  • Personal Property:  Personal property must be labeled with a student name and only used by the student.  K-5th grade students will be provided a place in the classroom to store their personal belongings.  6th - 12th grade students will be assigned a locker to store their personal belongings in.  Students will not share lockers and they will be grouped by cohorts with an extra space between each assigned locker. 
  • Restrooms:  Restrooms will be assigned by cohort.  Visual reminders will be in all the restrooms to encourage hygienic practices including:
    • Hand washing techniques
    • Covering coughs/sneezes 
    • Social distancing
    • Facial coverings
    • COVID-19 Symptoms

 

Equipment: Develop and use sanitizing protocols for all equipment used by more than one individual or purchase equipment for individual use.

Events: Cancel, modify, or postpone field trips, assemblies, athletic events, practices, special performances, school-wide parent meetings and other large gatherings to meet requirements for physical distancing.

Transitions/Hallways: Limit transitions to the extent possible. Create hallway procedures to promote physical distancing and minimize gatherings.

Personal Property: Establish policies for personal property being brought to school (e.g., refillable water bottles, school supplies, headphones/earbuds, cell phones, books, instruments, etc.). If personal items are brought to school, they must be labeled prior to entering school and use should be limited to the item owner.

 

2e. ARRIVAL AND DISMISSAL

OHA/ODE Requirements

Hybrid/Onsite Plan

Physical distancing, stable cohorts, square footage, and cleaning requirements must be maintained during arrival and dismissal procedures.

Arrival and Entry

  • Each student will be assigned an entry point (e.g. a specific door) to the school building
  • Hand sanitizing stations/dispensers will be installed by all entry doors and high traffic areas.  Students will be instructed to use hand sanitizer upon entry.
  • Upon entry students will go directly to their first content cohort/classroom cohort
  • Staff will be present at each entry point to visually screen students for symptoms and track data
  • Students identified as potentially symptomatic will be directed to the office

 

Sign-in/Sign-out Protocols

  • Students entering or leaving the building at times other than arrival or dismissal will use the main building entrance.
  • Arrivals will be greeted at the door by a staff member to reduce office traffic.
  • All sign in/sign out tracking will be handled by the office staff to reduce sharing of pen and paper.

 

Drop-off / Pick-up Procedures

  • Specific areas will be marked to designate one-way traffic flow for transitions of traffic for vehicles and on foot
  • Families will be reminded frequently about the importance of keeping drop-off/pick-up interactions brief

 

Create schedule(s) and communicate staggered arrival and/or dismissal times.

Assign students or cohorts to an entrance; assign staff member(s) to conduct visual screenings (see section 1f of the Ready Schools, Safe Learners guidance).

Ensure accurate sign-in/sign-out protocols to help facilitate contact tracing by the LPHA. Sign-in procedures are not a replacement for entrance and screening requirements. Students entering school after arrival times must be screened for the primary symptoms of concern.

·         Eliminate shared pen and paper sign-in/sign-out sheets.

·         Ensure hand sanitizer is available if signing children in or out on an electronic device.

Ensure alcohol-based hand sanitizer (with 60-95% alcohol) dispensers are easily accessible near all entry doors and other high-traffic areas. Establish and clearly communicate procedures for keeping caregiver drop-off/pick-up as brief as possible.

 

2f. CLASSROOMS/REPURPOSED LEARNING SPACES

OHA/ODE Requirements

Hybrid/Onsite Plan

Seating: Rearrange student desks and other seat spaces so that staff and students’ physical bodies are six feet apart to the maximum extent possible while also maintaining 35 square feet per person; assign seating so students are in the same seat at all times.

Seating:

  • Classroom desks and tables will be arranged with students being a minimum of six feet apart
  • Students will use a single assigned seat at all times

Materials: 

  • Each classroom will limit the sharing of community supplies when possible (e.g.., pencils, scissors, art supplies, etc.).  If items need to be shared, they will be cleaned between uses.

Handwashing:

  • All students will wash their hands prior to entering the building, after recess and before and after lunch.  Additional handwashing opportunities will be available and encouraged throughout the day.  
  • Signage at each sink will remind students and staff of the effective hand washing practices.  

Furniture:

  • All upholstered furniture and soft seating has been removed or restricted from use at both campuses.

Signage:

  • Each classroom and hallway will have visual aids (e.g., painters tape, stickers, etc.) to illustrate traffic flow, appropriate seating, assigned seating areas.  

Environment:

  • When possible, windows will be open in the classroom before students arrive and after students leave.  Each classroom will hold classes outside when possible and encourage students to spread out.  

Respiratory Etiquette:

  • School staff will consistently teach and reinforce the need for ongoing respiratory etiquette.  

Classroom Procedures:

  • Shared restroom/hall passes will not be used.
  • All shared spaces (e.g. computer lab, library, and gymnasium) will be cleaned between cohort use.
  • All ECE -5th grade will use an assigned cubby and storage space for individual student belongings; Middle and High School students will carry personal belongings or store them in their individual locker that is assigned by their cohort. 

Materials: Avoid sharing of community supplies when possible (e.g., scissors, pencils, etc.). Clean these items frequently. Provide hand sanitizer and tissues for use by students and staff.

Handwashing: Remind students (with signage and regular verbal reminders from staff) of the utmost importance of hand hygiene and respiratory etiquette. Respiratory etiquette means covering coughs and sneezes with an elbow or a tissue. Tissues should be disposed of in a garbage can, then hands washed or sanitized immediately.

·         Wash hands with soap and water for 20 seconds or use an alcohol-based hand sanitizer with 60-95% alcohol.

 

2g. PLAYGROUNDS, FIELDS, RECESS, BREAKS, AND RESTROOMS

OHA/ODE Requirements

Hybrid/Onsite Plan

Keep school playgrounds closed to the general public until park playground equipment and benches reopen in the community (see Oregon Health Authority’s Specific Guidance for Outdoor Recreation Organizations).

Playgrounds:

  • All playground structures will be disinfected daily and in between each cohort group.  Each cohort group will use their own playground supplies (e.g., balls, jump ropes, etc.).
  • Students must wash hands before and after using playground equipment.
  • Recess activities will be planned to support physical distancing and maintain stable cohorts.  This can include limiting the number of students on one piece of equipment, at one game, etc.
  • Teachers will play an active role in setting expectations for shared use of equipment by students and may need to support students with schedules for when specific equipment can be used.
  • Cleaning requirements will be maintained (refer to section 2J)

 

Staff rooms, lunch areas and workspaces:

·         Staff break and lunch rooms as well as workspaces will be limited to single use spaces.

 

After using the restroom students must wash hands with soap and water for 20 seconds. Soap must be made available to students and staff. 

Before and after using playground equipment, students must wash hands with soap and water for 20 seconds or use an alcohol-based hand sanitizer with 60-95% alcohol.

Designate playground and shared equipment solely for the use of one cohort at a time. Disinfect at least daily or between use as much as possible in accordance with CDC guidance.

Cleaning requirements must be maintained (see section 2j of the Ready Schools, Safe Learners guidance).

Maintain physical distancing requirements, stable cohorts, and square footage requirements.

Provide signage and restrict access to outdoor equipment (including sports equipment, etc.).

Design recess activities that allow for physical distancing and maintenance of stable cohorts.

Clean all outdoor equipment at least daily or between use as much as possible in accordance with CDC guidance.

Limit staff rooms, common staff lunch areas, elevators and workspaces to single person usage at a time, maintaining six feet of distance between adults.

 

2h. MEAL SERVICE/NUTRITION

OHA/ODE Requirements

Hybrid/Onsite Plan

Include meal services/nutrition staff in planning for school reentry.

Meal Service:

  • Staff serving meals will wear face shields and/or face coverings
  • Students will wash hands before and after lunch
  • Meals will be delivered to the classrooms
  • Students will not share utensils or other items during meals
  • Each table/desk will be cleaned prior to meals being consumed
  • Lunch trays, utensils, etc. will be placed in a bin outside the classroom doors after lunch and cafeteria staff will pick up the items and sterilize them.
  • Breaks for staff will be staggered as much as possible to minimize congregation in shared spaces.

·         Students and staff may remove face coverings while eating or drinking but must maintain six feet of distance and put face coverings back on after finishing a meal or snack.

 

 

Prohibit self-service buffet-style meals.

Prohibit sharing of food and drinks among students and/or staff.

At designated meal or snack times, students may remove their face coverings to eat or drink but must maintain six feet of physical distance from others, and must put face coverings back on after finishing the meal or snack.

Staff serving meals and students interacting with staff at mealtimes must wear face shields or face covering (see section 1h of the Ready Schools, Safe Learners guidance).

Students must wash hands with soap and water for 20 seconds or use an alcohol-based hand sanitizer with 60-95% alcohol before meals and should be encouraged to do so after.

Appropriate daily cleaning of meal items (e.g., plates, utensils, transport items).

Cleaning and sanitizing of meal touch-points and meal counting system between stable cohorts.

Adequate cleaning and disinfection of tables between meal periods.

Since staff must remove their face coverings during eating and drinking, staff should eat snacks and meals independently, and not in staff rooms when other people are present. Consider staggering times for staff breaks, to prevent congregation in shared spaces.

 

2i. TRANSPORTATION

OHA/ODE Requirements

Hybrid/Onsite Plan

Include transportation departments (and associated contracted providers, if used) in planning for return to service.

Transportation:

  • Parents are responsible for transporting students to and from school.  No bus service is provided.
  • Portland Christian Schools contracts with various bus companies throughout the year for transportation to sporting contests, events and field trips.  Should the rules change on events/sports, PCS will ensure the bus companies follow the guidelines listed below:
    • Bus drivers, staff and students in grades Kindergarten and above are required to wear face coverings or face shields.
    • At least one PCS employee is required to be on the bus with students when being transported to an event.
    • The PCS employee will be responsible for screening and contact logs.
    • Each bus will have three feet of physical distance between passengers.
    • Six feet of physical distance will be enforced between the driver and students except when boarding.
    • Buses will be cleaned between cohort usage.

 

Field Trips:

  • At this time all field trips outside the school building are canceled.  

 

Buses are cleaned frequently. Conduct targeted cleanings between routes, with a focus on disinfecting frequently touched surfaces of the bus (see section 2j of the Ready Schools, Safe Learners guidance).

Develop protocol for loading/unloading that includes visual screening for students exhibiting symptoms and logs for contact-tracing. This should be done at the time of arrival and departure.

·         If a student displays COVID-19 symptoms, provide a face shield or face covering (unless they are already wearing one) and keep six feet away from others. Continue transporting the student.

o    The symptomatic student should be seated in the first row of the bus during transportation, and multiple windows should be opened to allow for fresh air circulation, if feasible.

o    The symptomatic student should leave the bus first. After all students exit the bus, the seat and surrounding surfaces should be cleaned and disinfected.

·         If arriving at school, notify staff to begin isolation measures.

o    If transporting for dismissal and the student displays an onset of symptoms, notify the school.

Consult with parents/guardians of students who may require additional support (e.g., students who experience a disability and require specialized transportation as a related service) to appropriately provide service.

Drivers wear face shields or face coverings when not actively driving and operating the bus.

Inform parents/guardians of practical changes to transportation service (i.e., physical distancing at bus stops and while loading/unloading, potential for increased route time due to additional precautions, sanitizing practices, and face coverings).

Face coverings or face shields for all students in grades Kindergarten and up following CDC guidelines applying the guidance in section 1h of the Ready Schools, Safe Learners guidance to transportation settings.

 

2j. CLEANING, DISINFECTION, AND VENTILATION

OHA/ODE Requirements

Hybrid/Onsite Plan

Clean, sanitize, and disinfect frequently touched surfaces (e.g. door handles, sink handles, drinking fountains, transport vehicles) and shared objects (e.g., toys, games, art supplies) between uses multiple times per day. Maintain clean and disinfected (CDC guidance) environments, including classrooms, cafeteria settings and restrooms.

  • All frequently touched surfaces (e.g., playground equipment, door handles, sink handles, drinking fountains, etc.) and shared objects (e.g., toys, games, art supplies) will be cleaned between cohorts. 
  • Follow CDC Guidelines for cleaning.
  • Ventilation systems will be checked and maintained monthly by maintenance staff.
  • Windows will be opened as much as possible to increase natural ventilation.

 

Clean and disinfect playground equipment at least daily or between use as much as possible in accordance with CDC guidance.

Apply disinfectants safely and correctly following labeling direction as specified by the manufacturer. Keep these products away from students.

To reduce the risk of asthma, choose disinfectant products on the EPA List N with asthma-safer ingredients (e.g. hydrogen peroxide, citric acid, or lactic acid) and avoid products that mix these with asthma-causing ingredients like peroxyacetic acid, sodium hypochlorite (bleach), or quaternary ammonium compounds.

Schools with HVAC systems should evaluate the system to minimize indoor air recirculation (thus maximizing fresh outdoor air) to the extent possible. Schools that do not have mechanical ventilation systems should, to the extent possible, increase natural ventilation by opening windows and doors before students arrive and after students leave, and while students are present.

Consider running ventilation systems continuously and changing the filters more frequently. Do not use fans if they pose a safety or health risk, such as increasing exposure to pollen/allergies or exacerbating asthma symptoms. Consider using window fans or box fans positioned in open windows to blow fresh outdoor air into the classroom via one window, and indoor air out of the classroom via another window. Fans should not be used in rooms with closed windows and doors, as this does not allow for fresh air to circulate.

Consider the need for increased ventilation in areas where students with special health care needs receive medication or treatments.

Facilities should be cleaned and disinfected at least daily to prevent transmission of the virus from surfaces (see CDC’s guidance on disinfecting public spaces).

Consider modification or enhancement of building ventilation where feasible (see CDC’s guidance on ventilation and filtration and American Society of Heating, Refrigerating, and Air-Conditioning Engineers’ guidance).

 

2k. HEALTH SERVICES

OHA/ODE Requirements

Hybrid/Onsite Plan

OAR 581-022-2220 Health Services, requires districts to “maintain a prevention-oriented health services program for all students” including space to isolate sick students and services for students with special health care needs. While OAR 581-022-2220 does not apply to private schools, private schools must provide a space to isolate sick students and provide services for students with special health care needs.

  • Each campus will provide age appropriate hand hygiene and respiratory etiquette education to endorse prevention.  
  • Each campus will practice appropriate communicable disease isolation and exclusion measures
  • Staff will participate in required health related training to maintain health services practices in the school setting.
  • COVID-19 specific infection control practices for staff and students will be communicated.
  • Continuity of existing health management issues will have a plan for sustaining operations alongside COVID-19 specific planning (i.e., diabetic care, medication management, allergic reactions, etc.).
  • Medical personnel have been involved in the COVID-19 Taskforce and have helped determine health service priorities.  Consultation with MESD has also taken place as well as an ongoing relationship (check on contract wording here)

 

Licensed, experienced health staff should be included on teams to determine district health service priorities. Collaborate with health professionals such as school nurses; SBHC staff; mental and behavioral health providers; dental providers; physical, occupational, speech, and respiratory therapists; and School Based Health Centers (SBHC).

 

2l. BOARDING SCHOOLS AND RESIDENTIAL PROGRAMS ONLY

OHA/ODE Requirements

Hybrid/Onsite Plan

Provide specific plan details and adjustments in Operational Blueprints that address staff and student safety, which includes how you will approach:

·         Contact tracing

·         The intersection of cohort designs in residential settings (by wing or common restrooms) with cohort designs in the instructional settings. The same cohorting parameter limiting total cohort size to 100 people applies.  

·         Quarantine of exposed staff or students

·         Isolation of infected staff or students

·         Communication and designation of where the “household” or “family unit” applies to your residents and staff

N/A

Review and take into consideration CDC guidance for shared or congregate housing:

·         Not allow more than two students to share a residential dorm room unless alternative housing arrangements are impossible

·         Ensure at least 64 square feet of room space per resident

·         Reduce overall residential density to ensure sufficient space for the isolation of sick or potentially infected individuals, as necessary;

·         Configure common spaces to maximize physical distancing;

·         Provide enhanced cleaning; 

·         Establish plans for the containment and isolation of on-campus cases, including consideration of PPE, food delivery, and bathroom needs.

 

2m. SCHOOL EMERGENCY PROCEDURES AND DRILLS

OHA/ODE Requirements

Hybrid/Onsite Plan

In accordance with ORS 336.071 and OAR 581-022-2225 all schools (including those operating a Comprehensive Distance Learning model) are required to instruct students on emergency procedures. Schools that operate an On-Site or Hybrid model need to instruct and practice drills on emergency procedures so that students and staff can respond to emergencies.

·         At least 30 minutes in each school month must be used to instruct students on the emergency procedures for fires, earthquakes (including tsunami drills in appropriate zones), and safety threats.

·         Fire drills must be conducted monthly. 

·         Earthquake drills (including tsunami drills and instruction for schools in a tsunami hazard zone) must be conducted two times a year.

·         Safety threats including procedures related to lockdown, lockout, shelter in place and evacuation and other appropriate actions to take when there is a threat to safety must be conducted two times a year.

Safety Drills/Emergency Procedures:

·         Students will receive a minimum of 30 minutes of instruction a month on emergency procedures to include fire, earthquake and safety threats.

·         Drills will be conducted and recorded in accordance with state regulations. 

·         Physical distancing measures will be implemented during all drills as appropriate.

·         Students will wash hands after completing a safety drill.

Drills can and should be carried out as close as possible to the procedures that would be used in an actual emergency. For example, a fire drill should be carried out with the same alerts and same routes as normal.  If appropriate and practicable, COVID-19 physical distancing measures can be implemented, but only if they do not compromise the drill.

When or if physical distancing must be compromised, drills must be completed in less than 15 minutes.

Drills should not be practiced unless they can be practiced correctly.

Train staff on safety drills prior to students arriving on the first day on campus in hybrid or face-to-face engagement.

If on a hybrid schedule, conduct multiple drills each month to ensure that all cohorts of students have opportunities to participate in drills (i.e., schedule on different cohort days throughout the year).

Students must wash hands with soap and water for 20 seconds or use an alcohol-based hand sanitizer with 60-95% alcohol after a drill is complete.

 

2n. SUPPORTING STUDENTS WHO ARE DYSREGULATED, ESCALATED, AND/OR EXHIBITING SELF-REGULATORY CHALLENGES

OHA/ODE Requirements

Hybrid/Onsite Plan

Utilize the components of Collaborative Problem Solving or a similar framework to continually provide instruction and skill-building/training related to the student’s demonstrated lagging skills.

Student Support:

·         Staff will receive ongoing training on how to support students who are dysregulated, escalated and/or exhibiting self-regulatory challenges during COVID-19.  This will include proactive/preventative steps to reduce antecedent events and triggers as well as self-care strategies for staff. 

·         Plans on how to address various behaviors during COVID will be established while ensuring all public health and safety requirements are met. 

·         Spaces that are used for de-escalation will be cleaned and sanitized between cohorts.

 

 

Take proactive/preventative steps to reduce antecedent events and triggers within the school environment.

Be proactive in planning for known behavioral escalations (e.g., self-harm, spitting, scratching, biting, eloping, failure to maintain physical distance). Adjust antecedents where possible to minimize student and staff dysregulation. Recognize that there could be new and different antecedents and setting events with the additional requirements and expectations for the 2020-21 school year.

Establish a proactive plan for daily routines designed to build self-regulation skills; self-regulation skill-building sessions can be short (5-10 minutes), and should take place at times when the student is regulated and/or is not demonstrating challenging behaviors.

Ensure all staff are trained to support de-escalation, provide lagging skill instruction, and implement alternatives to restraint and seclusion.

Ensure that staff are trained in effective, evidence-based methods for developing and maintaining their own level of self-regulation and resilience to enable them to remain calm and able to support struggling students as well as colleagues.

Plan for the impact of behavior mitigation strategies on public health and safety requirements:

·         Student elopes from area

o    If staff need to intervene for student safety, staff should:

         Use empathetic and calming verbal interactions (i.e. “This seems hard right now. Help me understand… How can I help?”) to attempt to re-regulate the student without physical intervention.

         Use the least restrictive interventions possible to maintain physical safety for the student and staff.

         Wash hands after a close interaction.

         Note the interaction on the appropriate contact log.

o    *If unexpected interaction with other stable cohorts occurs, those contacts must be noted in the appropriate contact logs.

·         Student engages in behavior that requires them to be isolated from peers and results in a room clear.

o    If students leave the classroom:

         Preplan for a clean and safe alternative space that maintains physical safety for the student and staff

         Ensure physical distancing and separation occur, to the maximum extent possible.

         Use the least restrictive interventions possible to maintain physical safety for the student and staff.

         Wash hands after a close interaction.

         Note the interaction on the appropriate contact log.

o    *If unexpected interaction with other stable cohorts occurs, those contacts must be noted in the appropriate contact logs.

·         Student engages in physically aggressive behaviors that preclude the possibility of maintaining physical distance and/or require physical de-escalation or intervention techniques other than restraint or seclusion (e.g., hitting, biting, spitting, kicking, self-injurious behavior).

o    If staff need to intervene for student safety, staff should:

         Maintain student dignity throughout and following the incident.

         Use empathetic and calming verbal interactions (i.e. “This seems hard right now. Help me understand… How can I help?”) to attempt to re-regulate the student without physical intervention.

         Use the least restrictive interventions possible to maintain physical safety for the student and staff

         Wash hands after a close interaction.

         Note the interaction on the appropriate contact log.

o    *If unexpected interaction with other stable cohorts occurs, those contacts must be noted in the appropriate contact logs.

Ensure that spaces that are unexpectedly used to deescalate behaviors are appropriately cleaned and sanitized after use before the introduction of other stable cohorts to that space.

Protective Physical Intervention

Reusable Personal Protective Equipment (PPE) must be cleaned/sanitized after every episode of physical intervention (see section 2j of the Ready Schools, Safe Learners guidance: Cleaning, Disinfection, and Ventilation).

 

 

 

 

 

  3. Response to Outbreak

                                                                                        

3a. PREVENTION AND PLANNING

OHA/ODE Requirements

Hybrid/Onsite Plan

Review the “Planning for COVID-19 Scenarios in Schools” toolkit.

  • The Planning for COVID-19 Scenarios in Schools toolkit will be utilized.
  • Contact with the LPHA has been established and regular contact/consultation is happening weekly.
  • Current plan outlines a process for reporting any suspected or confirmed cases of novel cases to the LPHA.
  • If cases are identified in the school setting, the school will follow the recommendations of the LPHA.

 

Coordinate with Local Public Health Authority (LPHA) to establish communication channels related to current transmission level.

 

3b. RESPONSE

OHA/ODE Requirements

Hybrid/Onsite Plan

Review and utilize the “Planning for COVID-19 Scenarios in Schools” toolkit.

Refer to our Communicable Disease Plan here

  • The Planning for COVID-19 Scenarios in Schools toolkit will be utilized.
  • The campuses will report any known cases of COVID-19 to the LPHA and will work together to establish timely communication with staff and families.
  • If school is closed, Short-Term Distance Learning will be implemented for all staff/students.
  • School events will be modified, postponed or canceled as coordinated with the LPHA.
  • If a cohort is excluded, synchronous learning will continue remotely for those temporarily excluded.
  • The COVID Task Force, in conjunction with the LPHA, will communicate clear criteria with relevant timelines in order to resume on-site instruction.

 

Ensure continuous services and implement Comprehensive Distance Learning.

Continue to provide meals for students.

 

3c. RECOVERY AND REENTRY

OHA/ODE Requirements

Hybrid/Onsite Plan

Review and utilize the “Planning for COVID-19 Scenarios in Schools” toolkit.

  • The Planning for COVID-19 Scenarios in Schools toolkit will be utilized.
  • Synchronous learning and in-person learning will be planned, allowing for students to move between an in- person and synchronous learning model.  In the event of a school closure, all students and staff will participate in distance learning temporarily.  
  • Consult with LPHA and refer to the CDC Guidance on cleaning, sanitizing and disinfecting surfaces.  
  • Follow LPHA guidance regarding the return of students and staff for on-site instruction.

 

Clean, sanitize, and disinfect surfaces (e.g., playground equipment, door handles, sink handles, drinking fountains, transport vehicles) and follow CDC guidance for classrooms, cafeteria settings, restrooms, and playgrounds.

When bringing students back into On-Site or Hybrid instruction, consider smaller groups, cohorts, and rotating schedules to allow for a safe return to schools. 

 

 

ASSURANCES

This section must be completed by any public school that is providing instruction through On-Site or Hybrid Instructional Models.

Schools providing Comprehensive Distance Learning Instructional Models do not need to complete this section unless the school is implementing the Limited In-Person Instruction provision under the Comprehensive Distance Learning guidance.

This section does not apply to private schools.

 

We affirm that, in addition to meeting the requirements as outlined above, our school plan has met the collective requirements from ODE/OHA guidance related to the 2020-21 school year, including but not limited to requirements from:

·         Sections 4, 5, 6, 7, and 8 of the Ready Schools, Safe Learners guidance,

·         The Comprehensive Distance Learning guidance,

·         The Ensuring Equity and Access: Aligning Federal and State Requirements guidance, and

·         Planning for COVID-19 Scenarios in Schools

We affirm that we cannot meet all of the collective requirements from ODE/OHA guidance related to the 2020-21 school year from:

·         Sections 4, 5, 6, 7, and 8 of the Ready Schools, Safe Learners guidance,

·         The Comprehensive Distance Learning guidance,

·         The Ensuring Equity and Access: Aligning Federal and State Requirements guidance, and

·         Planning for COVID-19 Scenarios in Schools

We will continue to work towards meeting them and have noted and addressed which requirement(s) we are unable to meet in the table titled “Assurance Compliance and Timeline” below.

 

 

 

  4. Equity

 

 

  5. Instruction

 

 

  6. Family, Community, Engagement

 

 

  7. Mental, Social, and Emotional Health

 

 

  8. Staffing and Personnel

Assurance Compliance and Timeline
If a district/school cannot meet the requirements from the sections above, provide a plan and timeline to meet the requirement.

List Requirement(s) Not Met

Provide a Plan and Timeline to Meet Requirements

Include how/why the school is currently unable to meet them

 

 

 

 

[1] For the purposes of this guidance: “school” refers to all public schools, including public charter schools, public virtual charter schools, alternative education programs, private schools and the Oregon School for the Deaf. For ease of readability, “school” will be used inclusively to reference all of these settings.

[2] For the purposes of this guidance: “district” refers to a school district, education service district, public charter school sponsoring district, virtual public charter school sponsoring district, state sponsored public charter school, alternative education programs, private schools, and the Oregon School for the Deaf.

[3] Tribal Consultation is a separate process from stakeholder engagement; consultation recognizes and affirms tribal rights of self-government and tribal sovereignty, and mandates state government to work with American Indian nations on a government-to-government basis.